MINUTES OF A COUNCIL MEETING OF LONGPARISH PARISH COUNCIL
HELD IN THE COMMITTEE ROOM OF THE VILLAGE HALL ON
9th FEBRUARY 2004 AT 19.30

PRESENT

Mr C J Barber	Mr P Jones
Mr R R Bourne	Mrs J Jolliffe
Mrs J Clear	Mrs J Rowland
Mr C Dewbury	Mr R Streatfeild

Also present Mr P Jarrett (Clerk), Cllr J Neal (TVBC local member), Mr Steve Lees TVBC Planning Department, Parishioners including Mr J Rowland, Mr J Evans, Mrs M J Darrah, Mrs P Sawyer.

Presentation by Mr Steve Lees – TVBC Planning

Before the start of the formal Council meeting, the Chairman introduced Mr Steve Lees, and invited him to address those present on the subjects of the Village Design Statement (VDS), and the Test Valley Local Plan.   The following points are recorded for information:

The Local Plan carries more authority and ‘weight' in the deciding of Planning Applications than does the VDS.

• A Parish Council can decide an application contrary to the VDS, provided there are good reasons to do so; similarly Test Valley Councillors can act against the Local Plan provided there are valid reasons.
• The VDS is a ‘living document', and can therefore be reviewed and changed from time to time.
• The Local Plan has to be drafted in accordance with National Policy.
• The emerging Test Valley Local Plan (TVLP) will help to permit development in villages, which, formerly, had not been allowed, provided it is in accordance with a Village Plan.
• It is down members of each individual village to indicate, through their Village Plan, how they wish to see it developed.
• The present draft of the TVLP contains the changed pages only; however the initial deposit draft and the revisions are both on the TVBC web site.
• The former 50% extension limit to property development has been removed in favour of a test about the overall impression of a development.

• All un-resolved questions will be reviewed at a Public Enquiry starting in September, and an opportunity will be given for the Parish Council to make personal representations.
• From July of this year the process is to be changed. This may require the VDS to be re-drafted.
• In the new process, the government inspector's decision will be mandatory in the Borough.

In conclusion, Mr Lees offered a further dedicated discussion on the precise Longparish position.

Mr Barber thanked Mr Lees for his valuable presentation, and agreed that a further dedicated discussion would be most helpful. This will be arranged in due course.   ACTION JB

04/18 APOLOGIES

Apologies were received from Mrs S Jones.

04/19 MINUTES OF THE PARISH COUNCIL MEETING OF 12 JANUARY 2004

The Minutes were approved unanimously, and were signed by the Chairman.

04/20 MINUTES OF THE PLANNING COMMITTE MEETING OF 26 JANUARY 2004

The Minutes were approved unanimously, and were signed by the Chairman.

04/21 MATTERS ARISING

There were no matters arising other than those on the current agenda.

04/22 STANDING ORDERS - PROCEDURES FOR DEBATES

Mr Barber drew the attention of all those present to paragraphs 46/49 of the Parish Council's Standing Orders, regarding callers, and conditions for speaking at meetings.

Mr Johnson, Chair of Planning, noted that many recent planning applications had taken a disproportionate amount of time. He said that meetings must be more rigorous in terms of time taken.

In summary, standing orders allow callers to speak only at the invitation of the Chairman; the Applicant will be invited to speak last; the subsequent discussion is for Council members only. It is suggested that callers be asked to limit their comments to 2/3 minutes, however the timing is the prerogative of the Chairman.

04/23               PLANNING

04/23.1 Current Applications

• TVN.06331/14 – Retention of bunds – Owls Lodge Farm, Nuns Lane, Longparish/Barton Stacey – Mr B Faulds
  Mr Bourne declared a non-pecuniary interest, and opted to remain for the discussion.
  Callers suggested and Mr Johnson, who had spoken with TVBC, confirmed that the bunds are significantly bigger than originally approved. Following extensive discussion it was agreed that the Council should
  OBJECT - PROPOSED Mrs Jolliffe; SECONDED Mrs Rowland and carried 7 in favour; 1 against, and 1 abstention.
• TVN.00253/4 – Extension to residential curtilage and retention of stable – Meadow Sweet, Lower Mill Villas, Longparish - Mr P Jones
  Mr Jones, as the applicant, declared an interest and left the meeting.   Mrs Rowland declared a non-pecuniary interest, and opted to remain for the discussion, but would not vote. Following the discussion, it was agreed that the Council should
  OBJECT - PROPOSED Mr Johnson; SECONDED Mrs Jolliffe and carried unanimously. It is noted that the objection relates to the extension to the residential curtilage only. The Council was content with the works to the stable.
• TRE.CA.00597/39 – Fell 1 Sycamore and 2 Ash Trees – Grounds of Ashtree Cottages, Forton, Longparish – Mr R A Wills
  DECISION: NO OBJECTION
• TVN.07850/4 – Erection of detached double garage, garden store and log store with study over – Carpenters Cottage, Forton, Longparish – Mr S Williams
  DECISION: NO OBJECTION

04/23.2 Reports on Previous Applications

• TVN.08767/1 – Erection of conservatory and single and two storey side extension to create dining area, utility/boot room, outside store and first floor bedroom and en-suite bathroom and dressing room (amended scheme) – Orchard House, Longparish –   Mr & Mrs J Evans.
  The Chairman reported that a revision of this application had been submitted, which resited the position of the flue.   In the light of this change, it was agreed unanimously to withdraw the previous objection.
• GO KART TRACK - Mr Neal reported that Planning had confirmed that a formal Planning Application would be required for change of use.

04/23.3 TEST VALLEY LOCAL PLAN – REVISED DEPOSIT DRAFT

Mr Barber, Mr Johnson, Mr Bourne and Mr Dewbury will review the revision in detail. A report will be submitted at the next meeting. ACTION JB to arrange.

04/24 FINANCE

The summary of Income/Expenditure had been distributed in advance, and was reported by the Clerk (Appendix A)

The Chairman reminded members of the need to provide signatures to Lloyds Bank.04/07

04/25 OPEN SPACES

•  Mrs Jolliffe reported that the Rotating Dish had been installed in the playground.

•  The equipment order has been placed with Wickstead; a separate order will be placed by Mrs Jolliffe for installation.   ACTION JJ

•  The new slide handrail is also to be installed by local craftsmen; the Wickstead quotation is too high to be acceptable.  ACTION JJ

•  Noted that two green bins have disappeared - from the playground and the football field. Mrs Jolliffe will take up with TVBC.  ACTION JJ

•  The Chairman has spoken to Middleton Estates regarding football field maintenance and other general matters. It is confirmed that it is the responsibility of the licensee to maintain the condition of the ground.

04/26 ROADS & BRIDGES

•  The Playground warning signs have been installed on the road.

•  A further meeting is to be arranged with Mr Pellatt.   ACTION JB

04/27 FOOTPATHS

•  Mrs Rowland reported that the new kissing gate has been installed.

•  Noted that HCC may be prepared to undertake the strimming of the North Acre footpath.

•  Noted that the damaged bridges have now been repaired.

04/28 COMMUNICATIONS

•  The new villagers welcome meeting was a great success.   Mrs Clear and Mr Bourne reported an ‘enjoyable evening', and 60 – 80 people attended.   It was agreed that the exercise should be repeated next year – possibly a couple of weeks later.

•  Noted that the web-site licence fee is due for renewal shortly.

04/29 VILLAGE PLAN

Reported that the focus groups are well attended, lively and enjoyable.

04/30 SCHOOL/PLAYGROUP

As suggesed in Mr Pellatt's letter about roads, the Governors have decided to prepare a school transport plan. Mrs Darrah will coordinate it.  Mrs Clear reported that 29 cars were parked outside the school recently during ‘pick up' time.

There will be a meeting of the Steering Group later this week.

04/31 VILLAGE HALL

Mrs Rowland reported that the Village Hall Committee had discussed:

•  The future of the Village Hall relative to the new Community Hall

•  The overall desire to keep the VH operating.

Noted that Mr Donald Sharpe is retiring shortly.   The Parish Council wishes to record its thanks for all the valuable assistance he has provided over the years.

The Village Hall Committee requested a further grant of £375 from the Parish Council.   This was agreed unanimously.

04/32 CORRESPONDENCE

A summary of correspondence received was presented by the Clerk, and is attached as Appendix B.

04/33 DATES OF MEETINGS AND EVENTS AND MEETING FEEDBACK (IF ANY)

Next Parish Council Meeting – 8 March 2004

04/34 ADJOURNMENT

There being no further business, the Chairman declared the meeting closed at 22.20.

Appendix A - Financial Report Period from 12-Jan-04 to 8-Feb-04

	Previous years		Year to 31 March 04
	Year to 31/3/02	Year to 31/3/03	Budget	Total so far	Total for period
Income
Precept	13,000	14,000	15,000	15000.00	0.00
Bank Interest	29	37		45.31	0.00
Cemetery fees	173	425	250	260.50	120.00
Handbook sales		50	20	0.00	0.00
Grant VDS			200	1000.00	1000.00
Grant Village Plan			3,750	2300.00	0.00
Grant Equipment		12,383	750	1850.00	0.00
Donations	1,000			980.00	0.00
Allotment rents received	36	36	36	0.00	0.00
Parish Paths Partnership	0	0		0.00	0.00
VAT refund				1720.41	0.00
Other	1	5,645	300	285.00	0.00
TOTAL	14,239	32,575		23441.22	1120.00
Expenditure
Clerks Pay/Expenses	1,402	1,626	1,800	1124.81	0.00
General Admin	1,536	1,194	1,570	1815.05	0.00
Elections			600	20.80	0.00
Open spaces	2,722	4,117	6,121	4231.71	6.95
Communications		690	850	578.00	0.00
Paths				0.00	0.00
Capital Expenditure		20,030	1,500	0.00	0.00
Village Hall	665	649	500	125.00	0.00
Village Design Statement		400	400	1469.16	0.00
Village Plan			5,000	1107.99	909.77
Transfer to Village Hall fund	5,000	5,000	5,000	5000.00	0.00
Other		890	1,200	0.00	0.00
VAT				399.96	35.82
TOTAL	11,326	34,596	24,541	15872.48	952.54
Closing Bank Balance	7,280	3,597		11165.34
Invested with HCC
At start	16,143	22,008	27,939	27939.13
Add Interest	864	931	900	494.02	0.00
Transfers	5,000	5,000	5,000	5000.00	0.00
At finish	22,008	27,939	33,839	33433.15
Cheques paid out in period
Who to	What for	Cheque No.	Date	Amount	VAT included
Southern Electric	VH Lighting	476	12th Jan	7.29	0.34
System Smart	Stationery	478	12th Jan	202.77	35.48
P Sawyer	VP Hospitality	479	12th Jan	240.00
P Sawyer	VP Hospitality	480	26th Jan	300.00
The Cricketers	VP Hospitality	481	26th Jan	99.00
The Village Hall	VP Hire	482	26th Jan	68.00

Appendix B - Correspondence received 13 January – 8 February 2004

	DATED	FROM	SUBJECT
1	28 December 2003	CPRE	TCG News
2	2004	RoSPA	Children's Playgrounds Annual Inspections (JJ)
3	January 2004	The Mayor of Test Valley	Andover Operatic Society – Civic/Patrons Night – 28 April 2004 at 19.30 – Cricklade Theatre
4	January 2004	HPFA	The Playing Field magazine
5	January 2004	CPRE	Planning Update (MJ)
6	7 January 2004	HFPTA	Request for material for Annual Report (Skateboard Ramp?) (Fiona/David)
7	15 January 2004	The Boundary Committee for England	Periodic Electoral Review of Hampshire County Council: Draft Recommendations
8	20 January 2004	HAPTC	Legal Topic Note 30 (Revised) - Nuisance
9	23 January 2004	HCC	Minerals and Waste Planning in Hampshire: Annual Report 2002/2003
10	23 January 2004	TVBC	Re-Test Valley Community Landscape Project Draft Consultation Document
11	4 February 2004	TVBC	Health Walks Posters

Correspondence Sent

	DATE	TO	SUBJECT
1	1 February 2004	J Barber	E-mail from R Bourne: Status of VDS & Public Speaking at Meetings