Mr C J Barber |
Mrs J Jolliffe |
Mr C Dewbury |
Mrs J Rowland |
Mr M Johnson |
|
Also present Mr P Jarrett (Clerk) Parishioners: Mr M Lampard and Mr J D Flynn-Williams.
As there were no other nominations, Mr Barber was elected Chairman, unopposed.
Deferred to next meeting.
Apologies were received from Mr R Bourne, Mrs J Clear, Mr P Jones and Mrs S Jones.
The following officers and representatives were elected unopposed:
Vice-Chairman
Mrs J Jolliffe
Responsible Financial Officer:
Mr P Jarrett
Internal Auditor:
Mr T Sweet
Bus Representative:
Mrs V Mears
Tree Warden:
Mr
Graham Darrah
HAPTC Representatives:
Mrs Jolliffe, Mr Bourne & Mr Barber
Hill & Valley representative: Mrs
Rowland
Village Hall representative: Mrs
Jones
School/Playgroup representative: Mr Barber
The membership of the Committees were agreed unanimously as follows:
Open Spaces Committee: Mrs Jolliffe (Chairman), Mrs Clear, Mr Dewbury, Mr Bourne, Mr Johnson, PLUS Mr David Gould.
Footpaths Committee: Mrs Rowland (Chair), Mr Bourne, Mr Dewbury, Mrs Clear PLUS Mr Paul Knipe, Mrs L Neal, Mrs M J Darrah & Mr M Lampard
Finance Committee: Mr Barber (Chairman), Mrs Jolliffe (Vice-Chair) PLUS Mr M Lampard & Mr J Seidman
Communications Committee: Mrs M J Darrah, Mr David Gould and Mrs Fiona Gould (Mr Barber & Mrs Jolliffe ex officio)
Planning Committee: All members of the Council – Chairman Mr Johnson
It was agreed that meetings of the Council will be held on the second Monday of each month during the present year, with the exception of August when no meeting will be held.
PROPOSED Mr Barber, SECONDED Mrs Jolliffe and RESOLVED UNANIMOUSLY that the Standing Orders be accepted as presented without modification.
The Minutes were approved unanimously, and were signed by the Chairman.
The Minutes were approved unanimously, and were signed by the Chairman.
There were no matters arising other than those on the current agenda.
Deferred to next meeting
TVN.06175/2 – Rebuilding and alterations to existing outbuilding and construction of new barn to provide garaging and workshop – Mill House Longparish – Mr & Mrs J Barron
DECISION: NO OBJECTION but add the following comment, “This proposed development is a great improvement over the existing buildings. However a more modest footprint, set back further from the road, might be even more preferable.”
Bee House on Chalk Pit – Hurstbourne Priors – This application has been rejected by Basingstoke & Dean P.C.
Go Kart Track – Test Valley Borough Council are investigating; Cllr Neal is dealing.
Owl's Lodge Bunds – a meeting is being set up between Mr Barber and Mr Johnson; and Mrs Winter and Mr Gregory of TVBC Planning to discuss procedures.
Outline – Farm workers dwelling – Testwood Trout Farm - REFUSED
Nothing to report
The summary of Income/Expenditure had been distributed in advance, and was reported by the Clerk (Appendix A)
It was resolved that £5000 be transferred to the HCC investment account. ACTION CLERK
The Finance Committee will meet at 20.30 on Wednesday 12 th May.
Mrs Jolliffe reported that concreting for the installation of the benches in the playground, and the cemetery, will be undertaken on 24/26 May; the benches themselves are to be installed at 14.00 on 5 th June – starting at the playground.
The Parish Council has been asked to take over responsibility for the football field and its maintenance . However there is a problem with the eradication of moles – likely to cost around £300. After discussion, it was
PROPOSED Mrs Jolliffe; SECONDED Mr Dewbury and RESOLVED UNANIMOUSLY that the Parish Council shall assume responsibility for the Football Field, from Middleton Estates.
Mr Johnson is to investigate the cost of mole eradication. ACTION MJ
A bin is to be installed at the Sugar Lane entrance to the football field. It will be a green bin but TVBC have confirmed that it is permissible to use it for bagged dog waste.
Tree in Church Car Park – Mr Barber reported that he had spoken to the Church Wardens, the Vicar, the Head teacher and the Chairman of School Governors with regards to the removal of the Thuya tree in the centre of the Church car park. All concerned are willing for the tree to be removed as it restricts movement in the area. Mr Dave Harris at HCC has inspected the tree, and in his opinion, it is coming to the end of its natural life. He therefore has agreed to assist the Parish Council in the preparation of the necessary application to fell the tree. ACTION JB
Playground – Noted that the annual inspection of the playground is due shortly. Mrs Jolliffe agreed to undertaken weekly inspections. The skate ramp has been inspected and repaired, and it is considered that no further servicing work will be needed for approximately five years. Some attention will be given to damaged fencing. ACTION JJ
A meeting has been arranged in the Village Hall at 10.00 on 27 th May, with HCC Highways to discuss traffic calming measures. (Mrs Rowland, Mr Johnson, Mr Bourne, Mrs Darrah, Mr Barber and Mr Lampard to attend.) Other topics for the meeting to include 30mph signs and ‘Longparish' village boundary signs.
Noted that a new signpost has been installed in the Christmas Tree wood.
A new kissing gate is to be erected near Longparish House (on Saturday 12 June)
Mr Barber will e-mail a copy of the footpaths map to all members. ACTION JB
Noted that HCC have not yet strimmed the North Acre footpath.
Nothing to report.
The Questionnaire is to be published and distributed in July. Working groups are being established. The Chairman reported that PC questions could be added to the questionnaire if required. Suggestions were: ‘Do you feel part of village life?' and ‘Do you care?!'.
The Parish Council supported the establishment of a Youth Council in the village. Age range up to twenty-five.
A shortlist of contractors has been agreed, and Tenders are being prepared.
Mrs M J Darrah is looking into car-parking issues during the build and putting together a School Travel Plan.
Mr Barber will investigate the possible use of the football field as a car park during the building activities. ACTION JB
Mr Barber reported that an Amateur Dramatic Group is being set-up by Mr Jerry Flynn-Williams, and he invited Mr Flynn-Williams to address the meeting. Mr Flynn-Williams said that funding for the project is currently very sparse, and start-up funds are urgently needed. He reported that for each of two productions per year, the production licence fee is £75.00, and scripts and refreshments have also to be purchased. He has contacted Ms Irena Collins at TVBC for grant support. It was noted that the group had appointed a Treasurer, Mr John Proctor, but so far no bank account has been arranged. It was
PROPOSED Mr Dewbury; SECONDED Mrs Jolliffe and RESOLVED UNANIMOUSLY that a grant of £200 be made to the group as soon as a bank account has been established.
A summary of correspondence received was presented by the Clerk, and is attached as Appendix B.
Item 10 – Communication Toolkit – Mr Barber to pass to Parish Plan group.
Item 15 - Enforcement Training – Mr Johnson, Mrs Rowland, Mr Barber and Mr Lampard to attend.
Item 18 – Revised Parish Charter – Mr Barber to read and report back to next meeting.
Finance Committee – 12
May 2004 at 20.30
New kissing
gate to be erected – Longparish House – 12 June 2004
Roads &
Bridges meeting with HCC – Village Hall – 27 May 2004 at 10.00
Next Parish
Council Meeting – 14 June 2004 at 19.30
Enforcement
Training 22 June
There being no further business, the Chairman declared the meeting closed at 22.15.
|
Previous years |
Year to 31 March 05 |
|
||
Income |
Year to 31/3/03 |
Year to 31/3/04 |
Budget |
Total so far |
Total for period |
Precept |
14,000 |
15,000 |
15,000 |
7500.00 |
0.00 |
Bank Interest |
37 |
45 |
|
0.00 |
0.00 |
Cemetery fees |
425 |
417 |
250 |
0.00 |
0.00 |
Handbook sales |
50 |
0 |
30 |
0.00 |
0.00 |
Grant VDS |
|
1,000 |
|
0.00 |
0.00 |
Grant Village Plan |
|
2,300 |
2,300 |
0.00 |
0.00 |
Grant Equipment |
12,383 |
1,850 |
1,600 |
0.00 |
0.00 |
Donations |
|
980 |
|
0.00 |
0.00 |
Allotment rents received |
36 |
0 |
36 |
36.00 |
0.00 |
Parish Paths Partnership |
0 |
0 |
|
0.00 |
0.00 |
VAT refund |
|
1,720 |
|
0.00 |
0.00 |
Other |
5,645 |
285 |
|
0.00 |
0.00 |
TOTAL |
32,575 |
23,597 |
19,216 |
7536.00 |
0.00 |
|
|
|
|
|
|
Expenditure |
|
|
|
|
|
Clerks Pay/Expenses |
1,626 |
1,516 |
1,800 |
0.00 |
0.00 |
General Admin |
1,194 |
1,738 |
2,200 |
198.16 |
54.16 |
Elections |
|
21 |
0 |
0.00 |
0.00 |
Open spaces |
4,117 |
4,902 |
5,600 |
480.74 |
421.22 |
Communications |
690 |
911 |
950 |
0.00 |
0.00 |
Paths |
|
0 |
300 |
0.00 |
0.00 |
Capital Expenditure |
20,030 |
2,531 |
1,000 |
0.00 |
0.00 |
Village Hall |
649 |
500 |
500 |
0.00 |
0.00 |
Village Design Statement |
400 |
1,469 |
0 |
0.00 |
0.00 |
Village Plan |
|
1,583 |
4,267 |
70.00 |
0.00 |
Transfer to Village Hall fund |
5,000 |
5,000 |
5,000 |
0.00 |
0.00 |
Other |
890 |
0 |
700 |
0.00 |
0.00 |
VAT |
|
974 |
|
71.12 |
70.70 |
TOTAL |
34,596 |
21,145 |
22,317 |
820.02 |
546.08 |
|
|
|
|
|
|
Closing Bank Balance |
3,597 |
6,049 |
2,948 |
12765.45 |
|
|
|
|
|
|
|
Invested with HCC |
|
|
|
|
|
At start |
22,008 |
27,939 |
34,007 |
34006.53 |
|
Add Interest |
931 |
1,067 |
1,000 |
0.00 |
0.00 |
Transfers |
5,000 |
5,000 |
5,000 |
0.00 |
0.00 |
At finish |
27,939 |
34,007 |
40,007 |
34006.53 |
|
Cheques paid out in period |
|
|
|
|
|
Who to |
What for |
Cheque No. |
Date (April 04) |
Amount |
VAT included |
Trim & Scrim |
Grass cut |
508 |
19th |
17.22 |
|
J Barber |
APM exps. |
509 |
19th |
54.16 |
|
Iain Morgan |
Skate Ramp |
510 |
19th |
474.70 |
70.70 |
|
DATED |
FROM |
SUBJECT |
1 |
April 2004 |
HAPTC |
NJC Agreed Car Allowances |
2 |
April 2004 |
Husson |
Playground Equipment catalogue |
3 |
April 2004 |
Home Office |
Forthcoming changes to the law on preventing illegal working |
4 |
April 2004 |
Canon |
Products enquiry |
5 |
April 2004 |
HPA |
The Playing Field magazine |
6 |
April 2004 |
Test Valley Transport Forum |
Minutes of meeting of 23 rd March |
7 |
April 2004 |
NHS Trust |
Agenda and Poster for First AGM - 24 th May – Badger Farm Community Centre, Winchester at 19.30 |
8 |
22 April 2004 |
GOSE |
Proposed changes for Ashford Growth Area |
9 |
22 April 2004 |
HAPTC |
Section 137 Allowance - LGA 1972 – (£5.14) |
10 |
22 April 2004 |
HAPTC |
Communication Toolkit for Parish & Town Councils |
11 |
22 April 2004 |
HAPTC |
Employment Equality Regulations |
12 |
23 April 2004 |
HAPTC |
News Release of Hamble-le-Rice PC Quality Parish Status |
13 |
23 April 2004 |
TVAPC |
Agenda for 13 May 2004 |
14 |
26 April 2004 |
HCC |
Apsley Farm Landfill Site Hurstbourne Priors – To Committee on Wednesday 12 May at 10.00. |
15 |
28 April 2004 |
TVBC |
Enforcement Training – Tuesday 22 June – 19.00 – Kings Somborne VH. |
16 |
30 April 2004 |
HAPTC |
Vital Villages Programme – Closure to new applicants letter from HAPTC to DEFRA |
17 |
4 May 2004 |
HCC |
Temporary Road Closures list |
18 |
4 May 2004 |
HAPTC |
Revised PARISH CHARTER with HCC |
19 |
4 May 2004 |
HAPTC |
New Measures to Tackle Illegal Working |
20 |
4 May 2004 |
HCC |
Hampshire Countryside Access Forum – Annual Report |
21 |
6 May 2004 |
HAPTC |
Correction to wording of Item 9 above. |
|
DATE |
TO |
FROM |
SUBJECT |
1 |
1 April 2004 |
Basingstoke & Dean Borough Council Planning Dept. |
Mike Johnson |
House on Chalk Pit |
2 |
7 May 2004 |
TVBC Planning |
Clerk |
Request for meeting on Owl's Lodge |
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