MINUTES OF A COUNCIL MEETING OF LONGPARISH PARISH COUNCIL
HELD IN THE COMMITTEE ROOM OF THE VILLAGE HALL ON
12 th JULY 2004 AT 19.30

PRESENT

Mr C J Barber	Mr M Johnson
Mr R Bourne	Mrs S Jones
Mrs J Clear	Mr M Lampard

Also present               Mr P Jarrett (Clerk)

Parishioners: Mr P Knipe Mr A Parkins, Mrs R Parkins, Mr S Goddard & Mr D Sprackland

04/70               APOLOGIES

Apologies were received from Mr C Dewbury, Mrs J Jolliffe & Cllr J Neal

04/71               MINUTES OF THE PARISH COUNCIL MEETING OF 14 JUNE 2004

The Minutes were approved unanimously, and were signed by the Chairman.

04/72               MATTERS ARISING

There were no matters arising other than those on the current agenda.

04/73               PARISH COUNCIL VACANCY

The Chairman told the meeting that Mrs Rowland had tendered her resignation from the Parish Council.   He expressed the sincere thanks of the Council for the splendid work that Mrs Rowland had undertaken during her term of office – in particular her work as Chairman of the Footpaths Committee.

The Clerk advised the meeting that the Returning Officer would be informed immediately, and that the appropriate public advertisement for the vacancy would be posted in due course.

04/74               PLANNING

04/74.1 Current Applications

• TVN.01455/2 & TVN.LB.00841 – Two storey extension on site of existing single storey extension to provide sunroom on ground floor with bedroom and shower area over with internal alterations – Vine Cottage, Longparish – Miss J Isgar

DECISION: NO OBJECTION but request TVBC Planning to make a proviso that plain roofing tiles be used, should approval be granted.

• TVN.06174/1 – Demolition of existing fire damaged dwelling and erection of replacement four-bedroom dwelling – Meadow Cottage, Forton, Longparish – Mr & Mrs A Parkins

Mr Johnson invited Mr Simon Goddard (The Architect for Mr & Mrs Parkins) to speak to this proposal. He told the meeting that the original building had now been de-listed, and that the replacement would not be a ‘pastiche' of the original. It was two storeys only, but was planned to be of greater volume.

Mr Johnson then asked for comment from the neighbour, Mr David Sprackland.   Mr Sprackland considered that the building was very much larger than the original, and approximately one and a half metres higher.

Considerable discussion followed, and Mr Bourne proposed that the application be refused.   However, as there was no seconder to this motion, the proposal was lost.

It was then

PROPOSED Mr Johnson; SECONDED Mr Barber and carried with a majority of 5 for and 1 against, to offer NO OBJECTION .

• TVN.LB.00842 – Internal and external alterations to include revised fenestration and provision of oil fired boiler to West elevation – Meadow Farm Cottage, B0348, Longparish – Ms C Dawney

DECISION: NO OBJECTION

• TVN0429/3 – Erection of conservatory to rear – 110 North Acre, Longparish – Mrs M J Hall

[Mrs Clear declared an interest as neighbour of the applicant, but opted to stay for the discussion.]

DECISION: NO OBJECTION

• TRE.CA.00597/44 – Crown reduction by 25% of Yew and Holly – Mill House, Longparish – Mr J Barron.

This application would be referred to the Tree Warden, Mr Darrah. Should he be in agreement, the Council would offer NO OBJECTION

• RIVER BARN – this application, which was received at a late date, was deferred to the meeting of the Planning Committee on 2 August 2004
• GO KARTING – Mr Barber reported that discussions are continuing between the MOD and TVBC on the need, or not, for retrospective planning consent for the track.  

Mr Barber is to provide an item for Hill & Valley to suggest that any resident who finds the noise from the Go-Kart track troublesome, should telephone Environmental Health at Test Valley AT THE TIME of the disturbance.   ACTION JB

04/74.2    Reports on Previous Applications

• TRE.CA.00597/43 – Fell Thuya Tree at Primary School . Approved by TVBC Planning

04/72.3               REPORT OF MEETING WITH MADDIE WINTER

Mr Johnson and Mr Barber reported that they had had a very helpful meeting with Maddie Winter on 17 June, and that extensive discussion had taken place on Owl's Lodge, the Go-Kart Track and the Local Plan.   Mr Barber confirmed that the Parish Council expected to make verbal representations to the Inspector's Meeting

04/72.4               REPORT ON ENFORCEMENT TRAINING

Mr Lampard reported that much emphasis had been placed, at the session held on 22 June 2004, on the separation between Planning and Enforcement. It was noted that enforcement action can be taken only if it considered ‘expedient'.

04/73               FINANCE

• The summary of Income/Expenditure had been distributed in advance, and was reported by the Clerk (Appendix A)

04/74       OPEN SPACES

• Noted that the Football Field Grazing Licence had been received from Middleton Estate.   This was duly signed and witnessed.   There are still problems with rabbits, and Mr Barber will speak to Mr Chris Hewitt.   ACTION JB
• Playground – The side rails of the slide are to be removed and rebuilt, at an estimated cost of around £360.
• Nunn's Walk Chalk Pitt – Noted that fly-tipping has taken place.
• The Clerk will check the Insurance Policy with respect to a claim for the damage to the bench.   ACTION CLERK

04/75       ROADS & BRIDGES

• Mr Barber reported that a letter had been received from Mr Graham Motley regarding the installation of ‘Dragon's Teeth' on verges.
• Mr Bourne reported that he had two new road volunteers – one for Forton, and the other for the road between Sugar Lane and the Cricket Pitch. He now has enough volunteers to cover the whole area.
• Mrs Clear reported problems with football being played in North Acre. She has also received complaints from elderly parishioners regarding noise late at night.   The Anti-Social Behaviour Unit assist with solving such problems.   Mrs Clear will report this to the people who raised the problems with her.   ACTION JC

04/76               FOOTPATHS

• Mrs Rowland, before her resignation, had reminded County that they have agreed to clear the North Acre path. They reported that they had been unable to gain access due to the dragon's teeth!
• Mr Lampard agreed to take over Chairmanship of the Footpaths Committee from Mrs Rowland. He will take over possession of the brush cutter and accessories.   ACTION ML
• Mr Bourne has kindly agreed to run a further strimmer course in September.   ACTION RB

04/77               COMMUNICATIONS

• Mr Barber will prepare a list of Councillor's details for distribution to members. ACTION JB

04/78               VILLAGE PLAN

• Noted that copies of the Village Plan questionnaire have now been distributed.

04/79               SCHOOL/PLAYGROUP

• Tenders are on the point of receipt. Fund raising has topped £100,000.
• As the Thuya tree demolition application has now been approved, Mr Barber will investigate contractors. He was authorised to spend up to £500 without further reference to the council.   ACTION JB

04/80               VILLAGE HALL

• Nothing to report

04/81               CORRESPONDENCE

• A summary of correspondence received was presented by the Clerk, and is attached as Appendix B.

04/82       DATES OF MEETINGS AND REPORTS

• Planning Committee meeting in the Committee Room of the Village on   2 August 2004
• Parish Council Meeting – 13 September 2004

04/83               ADJOURNMENT

There being no further business, the Chairman declared the meeting closed at 22.15.

Appendix A Financial Report for period from 14-Jun-04 to 10-Jul-04
	Previous years		Year to 31 March 2005
Income	Year to 31/3/03	Year to 31/3/04	Budget	Total so far		Total for period
Precept	14,000	15,000	15,000	7500.00		0.00
Bank Interest	37	45		0.00		0.00
Cemetery fees	425	417	250	0.00		0.00
Handbook sales	50	0	30	0.00		0.00
Grant VDS		1,000		0.00		0.00
Grant Village Plan		2,300	2,300	0.00		0.00
Grant Equipment	12,383	1,850	1,600	0.00		0.00
Donations		980		0.00		0.00
Allotment rents received	36	0	36	36.00		0.00
Parish Paths Partnership	0	0		0.00		0.00
VAT refund		1,720		0.00		0.00
Other	5,645	285		0.00		0.00
TOTAL	32,575	23,597	19,216	7536.00		0.00
Expenditure
Clerks Pay/Expenses	1,626	1,516	1,800	376.93		326.93
General Admin	1,194	1,738	2,200	1187.80		0.00
Elections		21	0	0.00		0.00
Open spaces	4,117	4,902	5,600	1409.68		597.22
Communications	690	911	950	0.00		0.00
Paths		0	300	0.00		0.00
Capital Expenditure	20,030	2,531	1,000	0.00		0.00
Village Hall	649	500	500	0.00		0.00
Village Design Statement	400	1,469	0	0.00		0.00
Village Plan		1,583	4,267	146.50		0.00
Transfer to Village Hall fund	5,000	5,000	5,000	5000.00		5000.00
Other	890	0	700	0.00		0.00
VAT		974		102.62		31.50
TOTAL	34,596	21,145	22,317	8223.53		5955.65
Closing Bank Balance	3,597	6,049	2,948	5361.54
Invested with HCC
At start	22,008	27,939	34,007	34006.53
Add Interest	931	1,067	1,000	0.00		0.00
Transfers	5,000	5,000	5,000	5000.00		5000.00
At finish	27,939	34,007	40,007	39006.53
Cheques paid out in period
Who to	What for	Cheque No.	Date (June 2004)		Amount	VAT included
HCC	VH inv. a/c	519	14th		5000.00
Eclipse Pest Control	Mole control	520	14th		220.00
Trim & Strim	Grass cutting	521	14th		17.22
CANCELLED CHEQUE	Duplicate inv.	522			0.00
Clive Kent	Cemetery	523	14th		180.00
P J Dale	Bench fixings	524	14th		211.50	31.50
PH Jarrett	Salary	525	14th		254.97
Inland Revenue	Income tax	526	14th		71.96

 

Appendix B Communications received 13 June – 10 July 2004

	DATED	FROM	SUBJECT
1	28 May 2004	Costain	Road works at Chieveley M4 Junction 13
2	June 2004	Winged Fellowship Trust	Appeal
3	June 2004	TVBA	Test Valley Business Awards 2004 - leaflet
4	June 2004	TVBC	Local Performance Plan 2004 - booklet
5	June 2004	HPA	Hampshire Police Annual Report
6	June 2004	HCC	Information Centres News – Spring 2004 - pamphlet
7	June 2004	Hampshire Water	Hampshire Water Festival – Saturday 14 August 2004
8	June 2004	Hampshire Highways	News – Spring 2004 - leaflet
9	1 June 2004	HSC	Safety of Memorials in Cemeteries
10	16 June 2004	Middleton Estates	Longparish Football Field – Tenancy Agreement
11	17 June 2004	HAPTC	Disability Discrimination Act 1998 – Legal Topic Note 58.
12	23 June 2004	TVBC	(to JB) Responses to Comments on Borough Local Plan
13	25 June 2004	G A Motley	(to JB) Copy of letter to HCC re Maiden Cottage Longparish
14	5 July 2004	Community Action	Possible provision of affordable housing in Longparish - following needs survey
15	7 June 2004	TVBC	Local Transport Review – with JB for Parish Plan Group