MINUTES OF A COUNCIL MEETING OF LONGPARISH PARISH COUNCIL
HELD IN THE COMMITTEE ROOM OF THE VILLAGE HALL ON
13 SEPTEMBER 2004 AT 19.00

PRESENT

Mr C J Barber	Mrs S Jones (after the open forum)
Mr R Bourne	Mrs J Jolliffe
Mrs J Clear	Mr M Lampard
Mr C Dewbury	Mr R Maloney

Also present...Mr P Jarrett (Clerk)

Cllr J Neal (TVBC local member), Lt Col A Westcott (Commander, Army Training Estate), Phill Anderson (Treasurer Forest Edge Karting Club), Sian Newland (Community Police Officer), Stephanie Shepherd   Environmental Health Officer   Test Valley Borough Council, Anne Wilson (Barton Stacey Parish Clerk and   two councillors

Approximately 20 Parishioners

04/84...OPEN FORUM ON ‘NUISANCE'

The Chairman introduced the subject and welcomed parishioners and representatives from the Police, TVBC, the Karting Club and the Army.

The principal points noted were:

1.   Noise from activities on MOD land:

The ‘Cone Buster' activities on MOD property, which cause considerable disturbance to the village, are to be stopped by the Army.

The Go-Karting Club strive to be ‘a good neighbour', and good contacts have been established between them and the village.   Appropriately sited bunds might help reduce noise and they were willing to consider building them if necessary.     They have measured noise levels at various places in the village and found them to be not much over background levels.   Stephanie Shepherd, Environmental Health Office from TVBC confirmed this.   Her measurements of karting noise showed it to be well under the statutory nuisance level.

Parishioners who are disturbed should ring   the TVBC emergency call number.   It is essential that a TVBC officer attends at the time of the nuisance .

2.   Disturbance in North Acre:

The other main subject was the behaviour of some young people who have damaged property and caused offence to people in North Acre.   Jim Neale,, who is a magistrate, explained about the TVBC Community Safety Team who can negotiate ABCs (Acceptable Behaviour Contracts) which are designed to prevent anti-social behaviour.   He will speak to the Chief Executive regarding actions from Test Valley Housing.   In most cases establishing contact with the young people and their parents leads to improvements in behaviour and is preferable to formal action.   Many facilities have been provided for young people in the village, including the football field, the playground and the skate ramp.   Since responsibility for the football field has been transferred to the Parish Council, work is progressing in bringing it into full playing condition.   A young person explained that there is little for them to do and sometimes actions such as chatting under street lights may be misinterpreted.   Sian Newland, community police officer, explained that the high standard of evidence needed before the police can take formal action.  

3.   New Policing Arrangements

PC Sian Newland has served Chilbolton, Barton Stacey and Longparish for several years. She has been transferred to The Clatfords, Anna Valley, Longstock and Leckford. Longparish is now policed by four beat officers operating out of Stockbridge. The Superintendent is based in Eastleigh.

A High Visibility patrol car, based at Weyhill, is available, on call, for support to the beat officers.

The police ask that all problems be reported to the police ‘at the time', and not retrospectively. Advised that the police can deal only by arrest. There is no alternative ‘middle way' available to them.

The Chairman thanked all concerned for their valuable contributions, and the remainder of the meeting reconvened in the Committee Room.   The discussion was constructive and helped improve understanding by all concerned of each other's points of view.   It was followed by an opportunity for parishioners to meet the visitors .  

04/85...APOLOGIES

Apologies were received from Mr M Johnson & for late arrival from Mrs S Jones

04/86...PARISH COUNCIL VACANCIES AND BUS REPRESENTATIVE

Mr Barber proposed that Mr Richard Maloney be co-opted to the Parish Council.   The proposal was seconded by Mr Dewbury, and approved unanimously. There is one further vacancy to be filled.

Mr Phil Harris has kindly accepted the position of Bus Representative.   Thanks were recorded to Mrs Vi Mears for her long service as the previous bus rep.

Mr Lampard agreed to undertake the Training Course for New Councillors to be held on Tuesday 5 th October at 18.30. He will make the necessary arrangements, and will also investigate the availability of Mr Johnson for this course.

04/87...MINUTES OF THE PARISH COUNCIL MEETING OF 12 JULY 2004

The Minutes were approved unanimously, and were signed by the Chairman.

04/88...MATTERS ARISING

There were no matters arising, other than those on the current agenda..

04/89 ...PLANNING

Cllr Neal advised the meeting that, in future, only ‘legitimate' planning objections will be accepted for hearings in Committee.   He did not envisage that this would cause problems for Longparish as the Councils views were generally based on sound planning reasons.

04/89.1 ...Review of   Planning Applications considered at the informal meeting of the Planning Committee held on 2 nd august 2004.

TVN.05534/4 – Erection of two-storey rear extension – 5, Station Cottages, Longparish Road, Longparish – Mr & Mrs A Goldsmith

DECISION : Cllr Neal advised that the development was misinterpreted as a two-storey extension.   It was a single storey and the neighbours have withdrawn their objection. The Parish Council also withdrew their recommended objection. This will be reported by Cllr Neal to the TVBC Northern Area Planning Committee. [Later note – this action was based on a misunderstanding of the plans.   TVBC deferred hearing the matter and the Parish Council will reconsider it at the next meeting.]

TVN.LB.00396/3 & TVN.05253/10 – Internal and external alterations to allow conversion to form one dwelling. AND Conversion of ancillary domestic building to form separate dwelling with provision of one dormer window and two skylights . – River Barn, Longparish – Mr D Pretty

DECISION: NO OBJECTION

04/89.2...Current Applications

TVN.LB.00842/1 – Repair of timber framed east wall of dwelling – Meadow Farm Cottage, Longparish – Mr RP Dawnay

DECISION: NO OBJECTION

TVN.LB.00533/4 – Insertion of two windows into existing openings on the north-west elevation – Mill House, Longparish – Mr J Barron

DECISION: NO OBJECTION

TVN.LB.00533/3 – Removal of asbestos cladding panels in ground floor room located between Mill and Mill House – The Mill, Upper Mill, Longparish – Mr J Barron

DECISION: NO OBJECTION

TVN.09222 – Erection of detached double garage with store area over – The Cottage – Longparish – Mr & Mrs Dewatteville

DECISION: NO OBJECTION but would like to see the roofing tiles match those of the house, as this property is in a conservation area, and to be in accordance with the Village Design Statement.

TRE.CA.00597/47 – Two Holly trees and one Yew tree – Prune back up to 2 metres – Upper Mill, Mill House Lane, Longparish – Mr J Barron

DECISION: NO OBJECTION

TRE.CA.00597/46 – Various works to be carried out on Willow, Ash and Sycamore trees – River Bank adjacent to Upper Mill, Longparish – Mr J Barron

DECISION: NO OBJECTION

HCC APPLICATION – Green Waste Composting at Firgo Farm

After considerable deliberation, it was decided that an OBJECTION should be raised with the following comments:

1.    This is a retrospective application. Had this been a ‘green field' application a full ‘Environmental Impact Assessment' would have been required. Such an assessment should still be demanded before any consideration is given to planning approval.

2 ...   There are, at least, two very large composting sites in this area. No need for an additional development has been demonstrated by this application.

3...   The risk of contamination from exudates is considerable – particularly in wet weather conditions.

4...   A bridleway and footpath skirt the boundary of the proposed development.   Both these facilities are very likely to be contaminated by vehicular entry and exit.

5...   The site is close to the hamlet of Firgo; residents will suffer from both the noise and the odours generated by the plant.

6...   On account of the significant capital investment in equipment, the site must grow considerably in order to be economically viable.

04/89.3...GO KARTING

Mr Barber reported that a letter had been received from Mr Bob Gregory of TVBC Planning, in which he states that, “The Crown does not need planning permission for its own development and continuation of this use does not require any reference to be made to the Planning Authority”. The initial conclusion is, therefore, “that the Go-Karting activity at the site does not come under Planning Control.” The matter is being investigated further.

04/89.4    Reports on Previous Applications

Noted that the Clerk is no longer advised, in writing, of the results of planning applications. It was suggested that results by e-mail would be of value. The Clerk will follow up with this proposal.   ACTION CLERK

04/90...FINANCE

The summary of Income/Expenditure had been distributed in advance, and was reported by the Clerk (Appendix A)...

It was resolved that the Council should elect to pay an annual membership fee of £20.00 to the Hampshire Playing Fields Association.

The revision of bank signatories was deferred to the next meeting.

04/91...OPEN SPACES

Football field – It was agreed that a quotation from Eclipse Pest Control of £300 per annum for mole eradication, payable in four quarterly instalments of £75 should be accepted. ACTION CLERK

The football equipment ordered last month has now arrived, and the first training class is scheduled for Saturday 18 September. Agreed that the goal nets should be removed when not in use, to prevent vandalism.

Playground – The side rails of the skate ramp are to be repaired. The safety report has been received, and the only significant outstanding item was the lack of a safety notice. This notice has been fitted, and removed by vandals, on several occasions. The graffiti on the skate ramp has been removed. A claim will be made for the damaged bench. The Nancy Goodwin bench has been installed, and handed over to the Churchwardens for future maintenance. Mrs Jolliffe is to apply for the grants in respect of the WOK and the bench.   ACTION JJ

The wheelie bins have been removed from both the Long Bridge, football field and Telephone box sites. Mrs Jolliffe will chase TVBC.   A date in November for the clear-up day is to be decided. Mr Bourne proposed that the Adopt-a-Road team be invited to the pub lunch.   This was agreed. Mrs Jolliffe will approach Purbeck and TVBC for the loan of a skip for the day.   ... ACTION JJ

The tree outside the school is to be removed – the cost will be shared between the Parish Council, the School and the Church.

Open Spaces Committee

There will be a meeting of the Committee on 4 th October.

04/92...ROADS & BRIDGES

At the request of Mrs Clear, Mr Bourne will write to HCC in respect of a notice at Pig's Bridge to explain that there is no through road apart from via a deep ford.   ACTION RB

04/93...FOOTPATHS

Mr Lampard will call a meeting of the Footpaths Committee shortly.   ACTION ML

Footpaths 3,10 and 14 have been largely cleared.   Thanks were recorded to Mr Clear.

Mr Lampard and Mrs Jolliffe will speak to Community Services regarding assistance in clearance of footpaths.   ACTION ML/JJ

04/94...COMMUNICATIONS

Mr Barber is preparing a list of Councillor's details for distribution to members.   ACTION JB

04/95...VILLAGE PLAN

There has been a good response to the questionnaire, and Work Groups are being established.

04/96...SCHOOL/PLAYGROUP

Work on the school building is to start shortly.

04/97...VILLAGE HALL

There will be a meeting of the Village Hall Committee at 20.00 on Tuesday 21 September.

04/98...CORRESPONDENCE

A summary of correspondence sent and received is attached as Appendix B.

Mr Barber noted that personal representation at the Public Enquiry has been ruled out.

04/99...DATES OF MEETINGS

Village Hall Committee – 21 September at 20.00

Open Spaces Committee – 4 October at 19.30

New Councillor Training – 5 October at 18.30

Parish Council Meeting – 11 October 2004

04/100...ADJOURNMENT

There being no further business, the Chairman declared the meeting closed at 23.00.

Appendix A Financial Report   Period from11-Jul-04 to12-Sep-04
	Previous years		Year to 31 March 05
Income	Year to 31/3/03	Year to 31/3/04	Budget	Total so far	Total for period
Precept	14,000	15,000	15,000	7500.00	0.00
Bank Interest	37	45		0.00	0.00
Cemetery fees	425	417	250	96.00	96.00
Handbook sales	50	0	30	0.00	0.00
Grant VDS		1,000		0.00	0.00
Grant Village Plan		2,300	2,300	0.00	0.00
Grant Equipment	12,383	1,850	1,600	0.00	0.00
Donations		980		0.00	0.00
Allotment rents received	36	0	36	36.00	0.00
Parish Paths Partnership	0	0		0.00	0.00
VAT refund		1,720		0.00	0.00
Other	5,645	285		0.00	0.00
TOTAL	32,575	23,597	19,216	7632.00	96.00
Expenditure
Clerks Pay/Expenses	1,626	1,516	1,800	459.03	82.10
General Admin	1,194	1,738	2,200	1481.55	293.75
Elections		21	0	0.00	0.00
Open spaces	4,117	4,902	5,600	2484.27	1074.59
Communications	690	911	950	125.00	125.00
Paths		0	300	0.00	0.00
Capital Expenditure	20,030	2,531	1,000	0.00	0.00
Village Hall	649	500	500	0.00	0.00
Village Design Statement	400	1,469	0	0.00	0.00
Village Plan		1,583	4,267	298.50	152.00
Transfer to Village Hall fund	5,000	5,000	5,000	5000.00	0.00
Other	890	0	700	0.00	0.00
VAT		974		192.57	89.95
TOTAL	34,596	21,145	22,317	10040.92	1817.39
Closing Bank Balance	3,597	6,049	2,948	3640.15
Invested with HCC
At start	22,008	27,939	34,007	34006.53
Add Interest	931	1,067	1,000	0.00	0.00
Transfers	5,000	5,000	5,000	5000.00	0.00
At finish	27,939	34,007	40,007	39006.53

 

Cheques paid out in period
Who to	What for	Cheque No.	Date	Amount	VAT included
EM Christian	Grass cutting	527	12th July	136.00
Hill & Valley	Magazine	528	12th July	125.00
Southern Electric	Lighting	529	12th July	7.50	0.35
PH Jarrett	Expenses	530	12th July	82.10
Clive Kent	Grass cutting	531	12th July	180.00
Middleton Estate	Football field	532	2nd August	50.00
Trim & Strim	Grass cutting	533	2nd August	17.22
EM Christian	Grass cutting	534	20th August	102.00
Clive Kent	Grass cutting	535	20th August	180.00
Trim & Strim	Grass cutting	536	20th August	17.22
CPRE	Membership	537	20th August	25.00
YKW Consultants	Internal Audit	538	28th August	293.75
Lapstone Engineering	Slide handrail	539	28th August	423.00	63.00
HCC	Parish Plan	540	28th August	176.60	26.60

Appendix B   Communications received 13 June – 13 September 2004

	DATED	FROM	SUBJECT
1	September 2004	Community Projects	‘Deceptive Marketing'   talk - 28 th September 2004
2	September 2004	CAB	Annual Public Meeting – 15 th October 2004
3	September 2004	PFA	The Playing Field magazine
4	September 2004	TVBC	Environment & Health Service – User Guide
5	September 2004	Environment Agency	Test & Itchen catchment abstraction management strategy
6	September 2004	GOSE	Proposed changes to Regional Planning Guidance
7	September 2004	Sweep Clean	Advertising their environmental services
8	September 2004	Heathcare trust	Shaping Health poster
9	September 2004	Macmillan cancer relief	Coffee mornings
10	September 2004	SEERA	South East Plan update leaflet
11	16 July 2004	HAPTC	Chairmanship Training – 21 September – 9.30 am – 1.00 pm
12	19 July 2004	Lord Lieutenant	Queen's Award for Voluntary Service nominations
13	21 July 2004	HPFA	Annual Subscription (min £20.00)
14	26 July 2004	TVBC	Local Plan Public Enquiry Programme
15	26 July 2004	TVBC	Minutes of PC meetings
16	30 July 2004	TVBC	Mobile Skate Ramp
17	2 August 2004	Winckworth Sherwood	Change of licensee – Buck Filling Station
18	5 August 2004	HCC	Transfer of Traffic Management responsibilities to TVBC
19	6 August 2004	Community Action	Village Hall Advisor
20	6 August 2004	Middleton Estate Manager	Signed Longparish Football field Agreement
21	10 August 2004	Environment Agency	Conference 2004 – Challenging Environment – 17 September
22	12 August 2004	TVBC	Drayton Down, Barton Stacey – Recreational activities
23	12 August 2004	AJP Urban Forestry	Tree works at No 2 Forton
24	16 August 2004	TVAPC	Agenda for 9 September
25	17 August 2004	HAPTC	Workshop on Publication Scheme under FOI Act 2000
26	18 August 2004	HCC	Climate Change Seminar for Policy and Decision makers
27	18 August 2004	HCC	Test Valley Transport Forum changed to 18 October
28	19 August 2004	Planning Aid South	Work of Planning Aid South leaflet
29	19 August 2004	Office of the Deputy PM	Consultation on a Draft Code of Conduct for Local Government employees
30	24 August 2004	HAPTC	Training Seminar for new Councillors – 6 October 2004 at 18.30
31	25 August 2004	TVBC	Local Plan Public Enquiry Programme Issue 3
32	26 August 2004	TVBC	Authority to co-opt new Councillor
33	26 August 2004	TVBC	Register of Electors Revision
34	26 August 2004	TVRHA	Fifteenth AGM – 14 September
35	4 September 2004	J Colquhoun	Noise in Longparish
36	September 2004	TVBC	The Licensing Act 2003
37	15 August 2004	W Ellicock	To JB re Noise in Longparish
38	26 August 2004	PC Sian Newland	Anti-Social behaviour in Longparish

Correspondence Sent

	DATE	TO	FROM	SUBJECT
1	6 August	K O'Leary TVBC	J Barber	Local Plan Public Enquiry
2	22 August	AJP Urban Forestry	J Barber	Western Red Cedar Tree works – Acceptance of quotation
3	23 August	Bob Gregory TVBC	J Barber	Drayton Down
4	24 August	Maudesport	J Barber	Opening a PC Account
5	29 August	School Neighbours	J Barber	Notification of tree felling

 

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