MINUTES OF A COUNCIL MEETING OF LONGPARISH PARISH COUNCIL
HELD IN THE COMMITTEE ROOM OF THE VILLAGE HALL ON 8 NOVEMBER 2004 AT 19.30

PRESENT

Mr C J Barber	Mr M Johnson
Mr R Bourne	Mrs J Jolliffe
Mrs J Clear	Mr R Maloney
Mr C Dewbury

Also present: Mr P Jarrett (Clerk), Cllr J Neal, Mr T Cooper

04/116 APOLOGIES

There were no apologies received.

04/117 PARISH COUNCIL VACANCY

The Chairman introduced Mr Toby Cooper to the meeting, and reported his willingness to be co-opted as a member of the Parish Council. Then

Mr Barber PROPOSED; Mr Maloney seconded, and it was resolved UNANIMOUSLY the Mr Cooper be co-opted as a member of Longparish Parish Council

The Chairman then invited Mr Cooper to sign the Declaration of Acceptance of Code of Conduct which was witnessed by the Clerk. He also completed a form of Notification of Interests, and Mr Cooper was welcomed, by the Chairman, as a member of the Council.

Noted that no vacancies now exist on Longparish Parish Council.

04/118 MINUTES OF THE PARISH COUNCIL MEETING OF 11 OCTOBER 2004

The Minutes were approved unanimously, and were signed by the Chairman.

04/119 MATTERS ARISING

There were no matters arising, other than those on the current agenda.

04/120   PLANNING

04/120.1 Current Applications

TVN.04687/9 – Change of use to independent dwelling unit – The Coach house, Longparish – Mr & Mrs Johnson

Mr Johnson, as the applicant, declared an interest and left the meeting for this one item.

DECISION: NO OBJECTION

TVN.AG.0051/1 – Erection of timber barn – Testwood Trout Farm, Longparish – Mr Jackson

Mr Bourne Declared an interest, and left the meeting for this one item.

Following discussion, it was agreed, with ONE ABSTENTION, that the Council would offer NO OBJECTION

TVN.06175/3 – Alterations to stable building, re-roofing of outbuilding and erection of outbuilding – Mill house, Longparish – Mr & Mrs J Barron.

DECISION: NO OBJECTION, but specify that the thatching be in ‘long straw' or ‘combed wheat reed', and not Norfolk reed, in accordance with the Village Design Statement.

TVN.04981/2 – Demolition of existing garaging and erection of three bay garage/domestic workshop – Forest View, Harewood Industrial Estate, Longparish – Mr P Mason

DECISION: NO OBJECTION

TVN.06402/3 – Demolition of existing bungalow and erection of house and double garage/store (amended scheme) and formation of new access and alterations to residential curtilage – Red Roofs, B3400, Longparish – Middleton & Portway Estate

DECISION: NO OBJECTION

TVN.LB.00845 – Installation of wood burning stove, removal of existing heating system and alterations to existing chimney – Little Newton, B3048, Longparish – Mr J Ellicock

DECISION: NO OBJECTION

TRE.CA.00597/48 – Fell one Blue conifer and one Ash tree & remove lower branches of one Ash tree – White Windows, Longparish – Mr & Mrs B Sterndale-Bennett

DECISION: NO OBJECTION

TRE.CA.00597/49 – Fell Ash tree and reduce height of two Cypress trees by up to 3 metres – 3 The Withies, Longparish – Mr P Knipe

DECISION: NO OBJECTION

TRE.CA.00597/50 – Fell two Beech Trees – Forton House, Forton, Longparish – Mr P Knipe

DECISION: NO OBJECTION

TRE.CA.00597/51 – Prune Eucalyptus, fell Spruce, re-coppice Hazel & coppice Elder – Car park of the Plough Inn and 2 Park View Cottages, Longparish – Mr M Hulme

DECISION: NO OBJECTION

04/120.2    Picket Piece

Mr Johnson reported that he had collected from TVBC Planning, earlier in the day, an application from Westbury Homes for a development of 1200 houses and supporting infrastructure, in total approximately 274 acres at Picket Piece. Cllr Neal confirmed that this is an Outline Application which forms part of a Major Development Area (MDA) It was agreed that a small Working Group of members be appointed to examine this application in detail, and that their recommendations would then be considered by the Council at a special meeting of the Planning Committee to be held on either 29 th or 30 th November 2004.   Mr Barber will advise the date [subsequently confirmed as Tuesday 30 November at 7.30 in the Village Hall committee Room]. ACTION: JB

Members then appointed the Working Group as Mr Barber, Mr Johnson, Mr Maloney and Mr Bourne. They would meet, as necessary, at dates to be agreed, prior to the Special Planning Committee meeting. ACTION: JB/MJ/RM/RB

04/120.3 Earlier Application

TVN . 07850/5 – Erection of detached double garage, garden store and log store with study and W.C. over - Carpenter's Cottage, Forton, Longparish – Mr S Williams –

PERMISSION – subject to conditions

Green Waste Composting at Firgo Farm, Tidbury

TVBC offered NO OBJECTION – subject to conditions.   HCC decided to allow the activity but only until April 05 when the site must be cleared.

TVN.05253/10 & TVN.LB.00396/3 – Internal and external alterations to allow conversion to form one dwelling. AND Conversion of ancillary domestic building to form separate dwelling with provision of one dormer window and two skylights . – River Barn, Longparish – Mr D Pretty

PERMISSION and LISTED BUILDING CONSENT - subject to conditions

TVN.AG.00051 – Erection of timber barn and proposed access road – Testwood Trout Farm, Mill Lane Longparish – Mr Jackson

REFUSED – to allow planning authority to consider siting in sensitive landscape.

04/121 FINANCE

Monthly Account Summary - The summary of Income/Expenditure had been distributed in advance, and was reported by the Clerk (Appendix A).

Bank Signatories – It was RESOLVED that Messrs Streatfeild and Jones and Mrs Rowland, who have left the council be removed as signatories and Messrs Maloney, Cooper and Lampard added. The Clerk issued the appropriate document to members for completion.   ACTION: ALL

Finance bids – The Chairman confirmed that finance bids from Committees were required for the December meeting of the Council.

04/122   OPEN SPACES

Football field – Mrs Jolliffe reported that Community Services are unable to assist with the levelling of the Football Field.   Noted that action on mole clearance is now urgent.   Mr Bourne would contact Eclipse Pest Control who do not appear to have received the Clerk's instruction to proceed. ACTION: RB

The wheelie bins are to be reinstated. It was also noted that bins have disappeared from Blacksmith's bridge and the ‘phone box; similar vandalism has been reported in several parts of the village.

Village Green (The Common) – Mrs Jolliffe reported that Mr Ralph Whitmarsh is prepared to cut the grass at £180 for the first cut, and then for £80 for each subsequent cut. It was agreed unanimously that he should be instructed by Mrs Jolliffe to proceed with this work. ACTION JJ

Clean Up Day – Will be held on 20 November between 10.00 and 13.30. Refreshments will be provided at The Cricketers.

Tenders for next year – Tenders for grass cutting and maintenance have been received by Mrs Jolliffe who will prepare a formal submission for the December meeting.

04/123 ROADS & BRIDGES

Mr Barber reported that flooding had been noted recently on various roads in the village. Mr Bourne agreed to investigate causes, and possible actions. ACTION: RB

Mr Bourne reported that he had set up a new meeting with the new HCC roads representative, in order to restate points raised with the former officer who has now retired.

04/124 FOOTPATHS

Brush Cutting Course – The brush-cutting course presented by Mr Bourne proved very successful, despite the failure of the HCC brush-cutting machines. Noted that some candidates for the course arrived from the far south of the County! Mr Bourne reported that HCC funds are available for providing such courses.

04/125 COMMUNICATIONS

There will be a meeting of the Communications Committee on 16 th November 2004.

A list of members of the Parish Council has now been produced by Mr Barber, and will be up-dated with the new members shortly.   Members confirmed that they were happy for this information to be displayed on notice boards and the village website.

04/126 VILLAGE PLAN

Work is proceeding. The housing group is to meet with Steve Lees from the TVBC Planning Department.

04/127 SCHOOL/PLAYGROUP

Noted that building work has started. There will be a meeting of the Steering Committee next week.

04/128 VILLAGE HALL

Reported that approximately £2000 has been received from the Village Fete.

04/129 CORRESPONDENCE

A summary of correspondence was presented by the Clerk, and is attached as Appendix B.

The Clerk will write to TVBC expressing the Parish Council's strong objection to fortnightly waste collection, with copies to Mr Neal and Mrs Colquhoun.   ACTION: Clerk

04/130   DATES OF MEETINGS AND REPORTS

• Communications Committee – 16 th November 2004
• Clean-up Day – 20 November 2004 – 10.00 to 13.30
• Planning Committee – 30 November 2004 at 19.30
• Next Parish Council Meeting – 13 December 2004 at 19.30

04/131   ADJOURNMENT

There being no further business, the Chairman declared the meeting closed at 21.40.

APPENDIX A

Financial Report   Period from 14-Sep-04 to 27-Oct-04
	Previous years		Year to 31 March 05
Income	Year to 31/3/03	Year to 31/3/04	Budget	Total so far	Total for period
Precept	14,000	15,000	15,000	15000.00	7500.00
Bank Interest	37	45		0.00	0.00
Cemetery fees	425	417	250	96.00	0.00
Handbook sales	50	0	30	0.00	0.00
Grant VDS		1,000		0.00	0.00
Grant Village Plan		2,300	2,300	0.00	0.00
Grant Equipment	12,383	1,850	1,600	0.00	0.00
Donations		980		0.00	0.00
Allotment rents received	36	0	36	36.00	0.00
Parish Paths Partnership	0	0		0.00	0.00
VAT refund		1,720		0.00	0.00
Other	5,645	285		0.00	0.00
TOTAL	32,575	23,597	19,216	15132.00	7500.00
Expenditure
Clerks Pay/Expenses	1,626	1,516	1,800	871.24	26.98
General Admin	1,194	1,738	2,200	1726.55	245.00
Elections		21	0	0.00	0.00
Open spaces	4,117	4,902	5,600	4453.49	1452.07
Communications	690	911	950	125.00	0.00
Paths		0	300	0.00	0.00
Capital Expenditure	20,030	2,531	1,000	0.00	0.00
Village Hall	649	500	500	0.00	0.00
Village Design Statement	400	1,469	0	0.00	0.00
Village Plan		1,583	4,267	298.50	0.00
Transfer to Village Hall fund	5,000	5,000	5,000	5000.00	0.00
Other	890	0	700	0.00	0.00
VAT		974		361.80	156.80
TOTAL	34,596	21,145	22,317	12836.58	1880.85
Closing Bank Balance	3,597	6,049	2,948	8344.49
Invested with HCC
At start	22,008	27,939	34,007	34006.53
Add Interest	931	1,067	1,000	745.79	745.79
Transfers	5,000	5,000	5,000	5000.00	0.00
At finish	27,939	34,007	40,007	39752.32

 

Cheques paid out in period
Who to	What for	Cheque No.	Date	Amount	VAT included
EM Christian	Grass cutting	547	11th Oct	136.00
Paul Knipe	Southside	548	11th Oct	176.25
PH Jarertt	Expenses	549	11th Oct	26.98
HPFA	Membership	550	11th Oct	20.00
Clive Kent	Grass cutting	551	11th Oct	180.00
AJP Urban Forestry	Tree Felling	552	11th Oct	1052.80	156.80
Trim & Strim	Grass cutting	553	11th Oct	34.44
New Forest District Council	Graffitti rmvl.	554	11th Oct	29.38
M Lampard	HAPTC Fees	555	11th Oct	25.00
Longparish Players	Start-up grant	556	22nd Oct	200.00

APPENDIX B    Correspondence:   12 October – 7 November 2004

Received

	DATED	FROM	SUBJECT
1	October 2004	Highways Agency	SE Roadworks – Autumn 2004
2	October 2004	Countryside Agency	Conclusive Map of Common Land
3	12 October 2004	HAPTC	Broadband in Hampshire conference – 3 December
4	13 October 2004	TVBC	Community Landscape Project – Publication notification
5	14 October 2004	Office of the Deputy PM	New Ethical Framework regulations to be found on www.hmso.gov.uk
6	19 October 2004	HAPTC	Local Authorities members allowances
7	19 October 2004	TVBC	Local Plan Review - Longparish PC proof of evidence for Public Local Enquiry
8	19 October 2004	HAPTC	Draft South East Plan
9	20 October 2004	Mr Colin Underwood	25% reduction of Hill & Valley grant to £372
10	21 October 2004	HAPTC	Quality Parish/Town Roadshow – Weyhill fairground – 24 Nov 2004, 11.00 – 14.00
11	21 October 2004	HAPTC	Briefing on new Planning system – 26 November
12	22 October 2004	Atkins	A36 Trunk Road development at West Wellow
13	26 October 2004	HCC	Test Valley Area Committee
14	27 October 2004	HCC	Local Bus Service re-tendering
15	November 2004	CPRE	Countryside Voice magazine
16	November 2004	Wicksteed Leisure	Guide to the Disability discrimination Act 1995
17	November 2004	HPFA	Annual Report and The Playing Field magazine
18	Autumn 2004	HCC	Planning Hampshires Future leaflet
19	Autumn 2004	Magpie	Cancer Centre Campaign
20	28 October 2004	Bawden	Tree Surgery advertising material
21	October 2004	HCC	Hantsweb awards details by e-mail
22	20 October 2004	HCC	Hantsweb Awards Press Release by e-mail
23	8 October 2004	Longparish PCC	Payment for Tree felling – by e-mail
24	1 November 2004	HCC	Doorstep Crime initiative: Warning and Advice Network

Sent

	DATE	TO	FROM	SUBJECT
1	22 October 2004	HAPTC legal Dept.	Clerk	Southwater and The Common boundary