MINUTES OF A COUNCIL MEETING OF LONGPARISH PARISH COUNCIL
HELD IN THE COMMITTEE ROOM OF THE VILLAGE HALL ON
10 JANUARY 2005 AT 19.30

PRESENT

Mr C J Barber	Mr M Johnson
Mr R Bourne	Mrs S Jones
Mrs J Clear,	Mr M Lampard
Mr C Dewbury	Mr R Maloney

Also present: Mr P Jarrett (Clerk), Cllr J Neal, Ms C Dowler, Mr P Harris, Mr P Cotton and Mrs J   Cotton

05/011   WELCOME AND APOLOGIES

The Chairman opened by welcoming parish visitors, and invited the members of the Council to introduce themselves. Apologies were received from PC Fiona Taylor, Mr T Cooper and Mrs .J Jolliffe

05/02   MINUTES OF THE PARISH COUNCIL MEETING OF 13 DECEMBER 2004

The Minutes were approved unanimously, and were signed by the Chairman.

05/03   MATTERS ARISING NOT ON CURRENT AGENDA

Refuse Collection : The Clerk reported that a response had been received from TVBC Environmental Health, to his letter concerning refuse collection. It stated that no decision had yet been taken on collection frequency, but the Parish Council's concerns had been noted.  

Mr Bourne advised the meeting that fortnightly collections would lead to infestation of blow flies; the breeding cycle of 10 days is broken by weekly collections, but would be encouraged by 14-day collections.

Cllr Neal considered it unlikely that fortnightly collections would be supported by members of the Borough Council.

Old Chalk Pit adjacent to The Bee House, Hurstbourne Priors – Mr Johnson reported that this development application had now been referred to the office of the Deputy Prime Minister.

05/04   PLANNING

05/04.1 Current Applications

No applications had been received this month.

05/04.2   Results of Earlier Applications

TRE.CA.00597/51 Prune Eucalyptus (T1 - car park at Plough Inn), fell Spruce (T2), re-coppice Hazel (T3), coppice Elder (T4) Car Park of the Plough Inn and 2 Park View Cottages, LONGPARISH    NO OBJECTION

TVN.06402/3 Demolition of existing bungalow and erection of house and double garage/store (amended scheme) and formation of new access and alterations to residential curtilage Red Roofs, B3400, LONGPARISH PERMISSION subject to conditions

TVN.04687/9 Change of use to independent dwelling unit The Coach House, LONGPARISH   PERMISSION subject to conditions

TVN.04981/2 Demolition of existing garaging and erection of three bay garage/domestic workshop Forest View, Harewood Forest Industrial Estate, LONGPARISH   PERMISSION subject to conditions

TRE.CA.00597/46 Works to be carried out on Willow, Ash and Sycamore trees down stream of the Mill on the north bank.   Remove all fallen timber and cut back all broken branches.   All cracked Willow tree branches with excessive overhang to be taken back close to main trunk.   All Sycamores to be felled. Removal of small willows and Ash between major trees, all substantial Ashes and Willows will remain. River Bank adjacent to Upper Mill, LONGPARISH   NO OBJECTION

TVN.LB.00845 Installation of wood burning stove, removal of existing heating system and alterations to existing chimney Little Newton, B3048, LONGPARISH LISTED BUILDING CONSENT subject to conditions

05/04.3 Local Plan – Public Local Enquiry

Mr Barber reported that Proof of Evidence, regarding ‘noisy sports', had been sent to the Inspector. Mr Barber and Mr Johnson will meet to decide their approach at the Public Meeting to be held in the Andover Guildhall on 20 th January 2005.

There is also an open Forum about limited exceptions to the rules on development in villages on the 21 st January, and Mr Barber will invite members of the Parish Plan Group.

05/05   FINANCE

Monthly Account Summary - The summary of Income/Expenditure to the 31 December 2004 had been distributed in advance, and was reported by the Clerk (Appendix 1).

Financed Committee Minutes of 5 th January 2005 had been received by members and were reviewed. In particular the Finance Committee's recommendation regarding next year's Precept was considered, and it was then:

PROPOSED MR LAMPARD, SECONDED MR JOHNSON, AND RESOLVED UNANIMOUSLY THAT NO INCREASE BE MADE IN THE PARISH PRECEPT FOR 2005/2006, WHICH WILL REMAIN AT LAST YEAR'S FIGURE OF £15,000.

05/06   OPEN SPACES

Football Field – Mole control is now being undertaken both on the football field and the playground.

Southside Common – It was agreed that a small group be appointed to discuss the implications of recent HAPTC advice and to report back the Council. Members are: Mr Bourne, Mr Maloney, Mrs Jolliffe, Mr Johnson and Mr Barber.   Action JB to arrange meeting

05/07   ROADS & BRIDGES

Mr Bourne, as Parish Lengthsman, reported that he has now conducted the new HCC representative around the roads of Longparish, and the following points were noted: Flooding, New ‘ford' sign, new road signs, the drains outside the school, the road surface which is breaking-up outside the village hall, village signs to be installed, the lay-by in Southside Road to be improved (provided permission can be obtained from the landowner) and speed signs.

Mr Maloney is very concerned with the high speed driving through the village. The Chairman reported that this is being dealt with in the Parish Plan.

05/08   FOOTPATHS

Footpath - Middleway to A303 – Mr Phil Harris was invited by the Chairman to address the meeting. He told the Council that the official footpath is now so overgrown as to be inaccessible. However, the alternative route which has been used, unofficially, for many years, has now been blocked by fencing. Mr Lampard agreed that many of the footpaths in general use are not formally designated as such.

Mr Bourne reported that the landowner of the Clarendon Estate, in a similar position, had given written permission to local villagers to use such unofficial routes across that estate.

It was agreed that Mr Barber and Mr Lampard will arrange to meet Mr Chris Hewlett (the Estate Manager) and Mr Richard Wills to discover whether any similar arrangement might be made for Longparish residents.

Trail Riders Fellowship – Mr Lampard had investigated   the proposals of the Trial Riders Fellowship. They are attempting to have many paths designated as BOATS (Bye-ways Open to All Traffic) rather than RUPPs (Roads Used as Public Paths).

It was noted that no action is required from the Parish Council, the letter was a courtesy mailing from the Fellowship.

However, it was Proposed Mr Bourne, Seconded Mr Maloney and agreed unanimously that Mr Lampard write to the Trail Riders Fellowship thanking them for their furtherance of the responsible use of green lanes, and advising them that the Parish Council did not object to responsible use of BOATs.

Right to Roam – Mr Bourne suggested that an explanation of the ‘Right to Roam' legislation be inserted into Hill & Valley; in particular, how Right to Roam affects Longparish residents. (There is basically no change in this area). Mr Bourne said that Mrs Liz Bourne would be happy to liaise with Mr Lampard in the preparation of an article. This offer was gratefully accepted by members.

05/09   COMMUNICATIONS

Mr Harris, the Bus Representative, reported that he had attended the Annual Meeting of of representatives at the Castle in Winchester.   The meeting had concentrated on ‘who is responsible for what'. It was noted that bus contracts for North Hampshire are to be re-negotiated in the spring. (This does not apply to the Cango buses which are operated by the HCC.)

The next reception for new villagers will be held on 24 February 2005 at 20.00. Volunteers are needed for meeting and greeting.

05/10   VILLAGE PLAN

Work is proceeding.

05/11   SCHOOL/PLAYGROUP

Building work is progressing.

05/12   VILLAGE HALL

Mrs Jones reported that the next Village Hall Committee meeting will be held on 18 th January 2005.   Mrs Jones regretted that hall booking are being lost to premises in Andover and Hurstbourne Priors.

She requested that the Parish Council consider making a further grant towards the maintenance and improvement costs of the Village Hall, including the purchase of a new vacuum cleaner and new curtains.

It was PROPOSED Mr Maloney; SECONDED by Mr Bourne and RESOLVED UNANIMOUSLY TO MAKE A GRANT OF £500 to the Village Hall Committee.

05/13   CORRESPONDENCE

A summary of correspondence was presented by the Clerk, and is attached as Appendix 2.

05/14   DATES OF MEETINGS AND REPORTS

Village Hall Committee - 18 January 2005 (Time TBA)

Next Parish Council Meeting – 21 February 2005 at 19.30

Reception for new villagers – 24 February 2005 at 20.00

05/15   ADJOURNMENT

There being no further business, the Chairman declared the meeting closed at 21.35

APPENDIX 1 Financial Report Period from 13-Dec-04 to 10-Jan-05

	Previous years		Year to 31 March 05
Income	Year to 31/3/03	Year to 31/3/04	Budget	Total so far	Total for period
Precept	14,000	15,000	15,000	15000.00	0.00
Bank Interest	37	45		0.00	0.00
Cemetery fees	425	417	250	132.00	0.00
Handbook sales	50	0	30	33.00	33.00
Grant VDS		1,000		0.00	0.00
Grant Village Plan		2,300	2,300	0.00	0.00
Grant Equipment	12,383	1,850	1,600	943.00	943.00
Donations		980		398.00	0.00
Allotment rents received	36	0	36	36.00	0.00
Parish Paths Partnership	0	0		0.00	0.00
VAT refund		1,720		0.00	0.00
Other	5,645	285		0.00	0.00
TOTAL	32,575	23,597	19,216	16542.00	976.00
Expenditure
Clerks Pay/Expenses	1,626	1,516	1,800	1227.30	356.06
General Admin	1,194	1,738	2,200	1886.55	160.00
Elections		21	0	0.00	0.00
Open spaces	4,117	4,902	5,600	5911.36	858.29
Communications	690	911	950	479.00	229.00
Paths		0	300	0.00	0.00
Capital Expenditure	20,030	2,531	1,000	0.00	0.00
Village Hall	649	500	500	0.00	0.00
Village Design Statement	400	1,469	0	0.00	0.00
Village Plan		1,583	4,267	298.52	0.00
Transfer to Village Hall fund	5,000	5,000	5,000	5000.00	0.00
Other	890	0	700	0.00	0.00
VAT		974		503.23	102.52
TOTAL	34,596	21,145	22,317	15305.96	1705.87
Closing Bank Balance	3,597	6,049	2,948	7285.11
Invested with HCC
At start	22,008	27,939	34,007	34006.53
Add Interest	931	1,067	1,000	745.79	745.79
Transfers	5,000	5,000	5,000	5000.00	0.00
At finish	27,939	34,007	40,007	39752.32

Cheques paid in this period

DATE	PAID TO	FOR	TOTAL	LESS VAT	NET
06-Dec-04	J Barber	Playground Expenses	79.21		79.21
06-Dec-04	J Jolliffe	Clean-up Day hospitality	60.00		60.00
06-Dec-04	Eclipse Pest Control	Mole eradication	75.00		75.00
06-Dec-04	TVBC	Football field grass cutting	329.00	49.00	280.00
06-Dec-04	HCC	Street lighting	34.97	5.21	29.76
06-Dec-04	HAPTC	Planning Seminar fee	40.00		40.00
06-Dec-04	PH Jarrett	Clerk's salary	277.73		277.73
06-Dec-04	Inland Revenue	Income Tax	78.33		78.33
06-Dec-04	J Barber	Playground Expenses	61.43	9.11	52.32
06-Dec-04	EM Christian	Grass cutting	102.00		102.00
06-Dec-04	Hill & Valley	Magazine	125.00		125.00
06-Dec-04	Trim & Strim	Grass Cutting	180.00		180.00
06-Dec-04	Audit Commission	Audit fee	141.00	21.00	120.00
06-Dec-04	MJ Darrah	Directory printing	122.20	18.20	104.00

APPENDIX 2 Correspondence:   12 December November – 9 January 2005

Received

	DATED	FROM	SUBJECT
1	December 2004	HCC	‘Information Centres' - Newsletter
2	December 2004	Test Valley Gardencare	Tender offer for grassland areas
3	13 December 2004	TVBC	Refuse Collection – Future Plans (Response to PC's letter)
4	16 December 2004	TVBC	Monitoring Officer – ‘needs' of Code of Conduct
5	15 December 2004	Talbot Walker	License Transfer Application – The Plough Inn
6	16 December 2004	Allianz Cornhill	Bench Claim response – request for original invoice
7	4 January 2005	HAPTC	Hampshire Countryside Access Forum
8	4 January 2005	SERA	South East Plan Public Consultation leaflets
9	5 January 2005	HAPTC	Asian Disaster
10	5 January 2005	HAPTC	New Places to walk in Hampshire – clarification of new legislation
11	5 January 2005	HAPTC	New Publication – Best Practice Guide – ‘The Provision and Management of Village Halls'
12	5 January 2005	HAPTC	Home Front Recall Scheme
13	5 January 2005	HAPTC	C of E Table of Parochial Fees – (including burials)
14	5 January 2005	HCC	Test Valley Area Committee – Activities for Young People in Test Valley – Parish Council Questionnaire

Sent

	DATE	TO	FROM	SUBJECT
1	3 Jan 2005	Allianz Cornhill	Clerk	Response to Item 6 above
2	4 Jan 2005	‘to whom it may concern'	Clerk	Transactions relating to the Longparish Parish Plan
3	8 Jan 2005	Test Valley Gardencare	Clerk	e-mail response to Item 2 above