MINUTES OF A COUNCIL MEETING OF LONGPARISH PARISH COUNCIL
HELD IN THE COMMITTEE ROOM OF THE VILLAGE HALL ON
21 February 2005 AT 19.30

PRESENT

Mr R Bourne	Mrs .J Jolliffe
Mr T Cooper	Mrs S Jones
Mr M Johnson	Mr R Maloney

Also present         Mr P Jarrett (Clerk), Cllr J Neal, Cllr M Woodhall (HCC) and PC Fiona Taylor

05/16       WELCOME, APOLOGIES AND ADDRESS BY PC TAYLOR

In the absence of Mr Barber, Mr Johnson was elected by members present to take the chair for this meeting.  

Mr Johnson welcomed Cllr Michael Woodhall, (Deputy Leader of Hampshire County Council), and PC Fiona Taylor (The new community police officer for Longparish).

Apologies were received from Mr C J Barber, Mrs J Clear, Mr C Dewbury and Mr M Lampard

Before the start of the formal business of the meeting, Mr Johnson invited PC Taylor to address members present.

PC Taylor thanked the chairman for the opportunity to meet members of the Parish Council.   She said that she was the beat officer now responsible for a large area with several villages, including Longparish, and she is still finding her way around the district.   She has available to her, one car which can be called to assist her if needed, but this car covers the whole of the local area; she is the officer ‘on the ground' to whom requests for assistance and advice should be addressed, and to whom any information should be given. She welcomes any opportunity to discuss problems from any residents, and is trying hard to get to know people on her beat.

PC Taylor told the meeting that she can be contacted, personally, through her area control on telephone number 0845 0454545.   Any messages to her for assistance, or with information, should be addressed, through this number, to her as 939 Taylor at Stockbridge .

Mr Johnson reported to her some acts of minor vandalism to the skate ramp. It was also noted that minor vandalism is occurring throughout the village from time to time. PC Taylor asked that any such incidents be reported to her immediately.

Mr Johnson, on behalf of the Parish Council, thanked PC Taylor for taking time to attend the meeting, and she left at 19.55 to continue with her police duties.

05/17       MINUTES OF THE PARISH COUNCIL MEETING OF 10 JANUARY 2005

The Minutes were approved unanimously, and were signed by the Chairman.

05/18       MATTERS ARISING NOT ON CURRENT AGENDA

Refuse Collection : Noted that the petition has 200 signatures from Longparish, and a further 200 from Barton Stacey. This has now been submitted to TVBC.

05/19       PLANNING

05/19.1 Current Applications

TVN.06175/5 – Erection of double carport/garage and workshop together with walls and gates – Mill House, Longparish – Mr & Mrs J Barron

DECISION: NO OBJECTION

TVN.07850/6 – Erection of garage/garden store/log store with study and w.c. over (revised scheme) – Carpenters Cottage, Forton Longparish – Mr & Mrs S Williams

DECISION: NO OBJECTION

TVN.05595/5 – Outline – Erection of farm workers dwelling – Testwood Trout Farm, Longparish – Mr N K Jackson

[Mr Bourne declared an interest, but opted to stay for the discussion. He agreed that he would take no part in any vote on this application]

After considerable discussion :

Mrs Jolliffe proposed; Mrs Jones seconded, and it was resolved unanimously to OBJECT to this application on the following grounds:

The case for the proposed development within the countryside relies upon a case for agricultural need that is not made. The evidence supporting the application is not current and the accounts that are submitted do not make clear the scale of operations in Longparish within a set of accounts that reflect a multi site business. The agricultural need appears to be linked to the prevention of crime in the form of fish theft. Again the evidence provided is not current and our understanding is that there have been no reports of fish theft in the last 200 days and possibly earlier than this.

The proposed development is contrary to the Local Plan policy restricting development in the countryside. The case for agricultural need would need to be overwhelming to outweigh the adverse impact of building on a site of such sensitivity within the River Test Valley floor through a building that would impact adversely on the character of the surrounding area.

The location of the proposed house within the overall site is in the most prominent position within this sensitive site. We are not convinced by the applicant's assertion that this is the only location available within the overall site that meets the need for site surveillance.

For the same reason we believe that the applicant's needs could have been adequately met by the acquisition of the property Rivers End that is adjacent to the site. Rivers End has an existing Agricultural tie and was on the market during the last 12 months and in the period of an earlier similar application.

The ecological report submitted as part of the application raises a series of questions as to whether both the building process and subsequent dwelling would have a detrimental ecological impact on the site. Until this can be fully assessed the application has to be refused.

Our final objection is that an application on such as sensitive site can only be considered properly in terms of a detailed application.

05/19.2 Results of Earlier Applications

TVN.06175/3 - Alterations to stable building, re-roofing of outbuilding and erection of outbuilding Mill House, LONGPARISH - PERMISSION subject to conditions

TVN.09295 - Erection of replacement dwelling and detached double garage and store Larkwhistle Farm, Nuns Walk, LONGPARISH -WITHDRAWN

TVN.00149/8 -Flood prevention works to school playing field Longparish C Of E School, LONGPARISH PERMISSION - subject to conditions

TVN.07850/5 - Erection of detached double garage, garden store and log store with study and W.C. over, Carpenters Cottage, Forton, LONGPARISH - Condition 4: Landscape Plan (parts x-x/y-y) - As per Landscape Plan received 06 December 2004

TVN.05628/4 - Erection of two storey and single storey extensions to provide additional living accommodation Owls Lodge Farm, Nuns Lane,   LONGPARISH -PERMISSION subject to conditions

05/19.3 Local Plan – Public Local Enquiry

Noted that objections are currently being heard by the inspector.   Following the objection made by Longparish Council that the plan should include standards for measurement of shooting noise Jeremy Barber and Mary Jo Darrah met with the Inspector. They proposed that TVBC should adopt a local policy standard or at least recognise national standards. A policy of this kind would have avoided extended debate over the extent of noise nuisance in the case of the Owls Lodge Shooting applications. The inspector is expected to make his final report in October 2005.

05/20       FINANCE

Monthly Account Summary - The summary of Income/Expenditure to the 19 February 2005 had been distributed in advance, and was reported by the Clerk (Appendix 1).

05/21       OPEN SPACES

Mrs Jolliffe reported that:

• Village Green – Awaiting better weather conditions for the installation of the new picnic table.
• Southside Common – A meeting of the working group, previously appointed,   will be held shortly, to discuss the way forward..
• Village Clean-up day – Will be held in April – date to be advised later.   ACTION: JJ
• Mr Bourne reported that:
• Football Field – Eradication of rabbits by gas will be undertaken by the contractor shortly. The Clerk will discuss the grass cutting of the car park with the TVBC contractor.   ACTION: Clerk

05/22       ROADS & BRIDGES

School travel plan

Cllr Neal reported that it is hazardous to walk through the village between 08.00 and 09.00 on school days, on account of the number of vehicles dropping children to the school gate.

Mrs Jolliffe said that she believed that many parents would be prepared to pay for a school bus as an alternative.

Mr Johnson considered that the existing footpath from North Acre to the school could be used provided that it is paved. He has been given an estimate of £70k to pave the whole of the path = approximately 1km in length. Mr Woodhall (HCC) told the meeting that some funding may be available to assist with this, and he suggested that a request should be sent to Mr Andrew Seber (HCC Director of Education), copied to Mr Yinnon Ezra (Director of Recreation and Heritage) and to himself, quoting the heading of ‘Longparish Safe Routes to School'. Mr Johnson advised that the letter should come jointly from the Parish Council and the Parish Plan Committee. A copy of the 1:2500 Ordnance Survey map of the area should be sent with the correspondence.   ACTION: MJ/JB

Roads maintenance and signage

Mr Bourne reported that he had held a site meeting with Mr Andrew Milne of HCC (replacing Mr Murcell who has now retired). He conducted Mr Milne around the whole of the parish council area, and pointed out problems which require HCC attention.   Regrettably, no subsequent action has taken place.

05/23       FOOTPATHS

• Damaged footpath gate near the Mill – Mr Lampard advised the meeting by e-mail that he has received a replacement gate from HCC, and will arrange for a working party to install it shortly.
• Footbridge to the Village Green – Mr Lampard also reported that the footbridge has now been repaired.

05/24       COMMUNICATIONS

Nothing to report

05/25       VILLAGE PLAN

There is a possible issue with the abolition of the Countryside Agency on 31 March 2005..

05/26       SCHOOL/PLAYGROUP

Some possible problems have been identified with hiring of the new school hall. HCC have indicated that such hirings must take place at a ‘realistic rate' (sic). Noted that Mr Barber has a site meeting on 3 March, and will investigate further.

Cllr Neal reported that the sum raised for the new hall has reached £178k, against the total required of £187k. This is a splendid achievement.

05/27       VILLAGE HALL

Mrs Jones reported that a new secretary has been appointed; she is Ms Gina Snowdon.

Nothing further to report.

05/28       CORRESPONDENCE

A summary of correspondence was presented by the Clerk, and is attached as Appendix 2.

05/29       DATES OF MEETINGS, EVENTS AND ANY OTHER REPORTS

Mr Barber is running in the London Marathon in order to raise funds for the Playgroup. Sponsorship support is requested!

Reception for new villagers –          24 February 2005 at 20.00

Next Parish Council Meeting –      14 March 2005 at 19.30

Annual Parish Meeting -                          Date TBA

05/30       ADJOURNMENT

There being no further business, the Chairman declared the meeting closed at 21.40

APPENDIX 1 Longparish Parish Council Financial Report Period from 1-Jan-05 to 19-Feb-05

	Previous years		Year to 31 March 05
Income	Year to 31/3/03	Year to 31/3/04	Budget	Total so far	Total for period
Precept	14,000	15,000	15,000	15000.00	0.00
Bank Interest	37	45		0.00	0.00
Cemetery fees	425	417	250	132.00	0.00
Handbook sales	50	0	30	33.00	0.00
Grant VDS		1,000		0.00	0.00
Grant Village Plan		2,300	2,300	0.00	0.00
Grant Equipment	12,383	1,850	1,600	943.00	0.00
Donations		980		398.00	0.00
Allotment rents received	36	0	36	36.00	0.00
Parish Paths Partnership	0	0		0.00	0.00
VAT refund		1,720		0.00	0.00
Other	5,645	285		0.00	0.00
TOTAL	32,575	23,597	19,216	16542.00	0.00
Expenditure
Clerks Pay/Expenses	1,626	1,516	1,800	1227.30	0.00
General Admin	1,194	1,738	2,200	1842.80	0.00
Elections		21	0	0.00	0.00
Open spaces	4,117	4,902	5,600	5918.46	7.10
Communications	690	911	950	479.00	0.00
Paths		0	300	0.00	0.00
Capital Expenditure	20,030	2,531	1,000	0.00	0.00
Village Hall	649	500	500	500.00	500.00
Village Design Statement	400	1,469	0	0.00	0.00
Village Plan		1,583	4,267	298.52	0.00
Transfer to Village Hall fund	5,000	5,000	5,000	5000.00	0.00
Other	890	0	700	0.00	0.00
VAT		974		547.33	0.35
TOTAL	34,596	21,145	22,317	15813.41	507.45
Closing Bank Balance	3,597	6,049	2,948	6777.66
Invested with HCC
At start	22,008	27,939	34,007	34006.53
Add Interest	931	1,067	1,000	745.79	745.79
Transfers	5,000	5,000	5,000	5000.00	0.00
At finish	27,939	34,007	40,007	39752.32

 

Cheques drawn in this period

10-Jan-05	72	575	Southern Electric	Car park lighting	7.45	0.35	7.10
10-Jan-05	73	576	Longparish Village Hall	Grant	500.00		500.00

APPENDIX 3 Correspondence:   10 January – 21 February 2005

Received

	DATED	FROM	SUBJECT
1	January 2005	HCC	Agenda for Test Valley Area Committee - 22 Feb - Romsey
2	January 2005	defra	Clean Neighbourhoods & Environment Bill
3	January 2005	ODPM	Freedom of Information Act – Qualified Persons
4	January 2005	The Local Channel	Freedom of Information Act
5	January 2005	Swings & Slides	Playground inspections and maintenance
6	10 January 2005	TVBC	Reviewed Street Trading Policy
7	10 January 2005	CAB	Information sheet
8	18 January 2005	HAPTC	Seminar on Draft SE Plan
9	19 January 2005	TVBC	Minutes of PC meetings – no longer needed
10	20 January 2005	Environment Agency	Flooding leaflets & posters
11	20 January 2005	HCC	Local bus service 76 – revised timetable
12	21 January 2005	HAPTC	Quality PC's Successful bids list
13	21 January 2005	HAPTC	New statutory Disciplinary & Grievance procedures
14	24 January 2005	HCC	Winter maintenance treatment of roads
15	31January 2005	HCC	Reception for Parish & Town Councils – 1 March – Winchester Great Hall @ 19.00
16	February 2005	TVBC	Responses to Proof of Evidence – Chapters 4,6 & 9
17	February 2005	Highways Agency	SE Roadworks & Traffic Information leaflet
18	February 2005	ODPM	Two booklets
19	11 February 2005	HCC	Mobile Library Service
20	15 February 2005	HCC	‘There's never been a better time' campaign leaflets & posters

Sent

	DATE	TO	FROM	SUBJECT
1	30 Jan 2005	Caroline Young (Vital Villages)	Chairman	Grant Application for   Parish Plan