Village Plan Committee Meeting	Planettes:
Thursday 5 th June 2003 The Croft, Longparish	Jeremy Barber Christine Beresford Mary Jo Darrah Fiona Gould Mike Johnson Apologies(!) Gloria Goodliffe (you missed the wine!)

Constitution

We agreed that we would need a ‘properly constituted’ committee for legitimacy in grant application etc. After sterling attempts from all attendees to move backwards as rapidly as possible, and a proposal to give a multi-officer role to Gloria in her absence (which was vetoed by Fiona to her later chagrin!) we agreed the following:

Chairman : Fiona

Treasurer : Jeremy (to use the PC processes for transparency and its VAT status to save money)

The other suggested officers included Vice Chairman, Secretary, Publicity Officer and Co-ordinator for Volunteers. We agreed that a VC was unnecessary; the secretarial role (minute taker) would rotate among members, and other roles would be filled as needed in the future.

Our basic intention, however optimistic, is to try and meet on the first Thursday of every month.

Communications

We agreed that, after the long (though entirely understandable) gap since our exhibition in December, we should attempt to update the village on what was going on. We intend to produce an article for H&V (July, deadline 22 nd June) to include:

• Committee members
• Summary of results from December consultation/exhibition
• Actions already initiated
• Outline of the plan for the plan – where we go from here
• Ask again for volunteers

I will also talk to David about having a village plan section on the website. We can put all our meeting notes up there, and I’d also suggest we put up the results of the exhibition – we can have the basic data as well as Christine’s summary, so people can reassure themselves that we haven’t lost any of their suggestions.

Actions:

• Summarise Jeremy’s notes of December consultation ( CB , for circulation preferably by 11 th June, latest by 16 th )
• Draft process overview for the village plan development ( FJG , for circulation latest by 16 th June)
• Keep in touch with SMB village planners ( JB , ongoing)
• Keep in touch with Jo (MJ, ongoing)
• Explore census data availability, also TVBC ( MJD , by 3 rd July)
• Discuss date for JB to organise exhibition for school parents and also children (citizenship, probably next term) ( MJD )
• Propose to PC that we have notice boards in each bus shelter and that they put aside a small fund for an annual event to welcome new villagers ( JB , 9 th June)
• Discuss with church people how they could help with welcoming newcomers ( all )
• Suggest committee members order the recently-published Parish Plan guidance from the Countryside Agency rather than trying to download dozens of pdfs. It is free ( all )

You want to order

Publication Size:  A4

No. of Pages:  folder with 56 pp document plus 15 leaflets

Colour of Publication:  full colour

CA Reference:  CA 122

Price:  Free

Published:  18/03/2003

hich you can do from the website: http://www.countryside.gov.uk/publications/publication.asp?PublicationID=608#

Or by phone on: 0870 120 6466

Next meeting

Thursday 3 rd July 2003, at The Croft, Longparish. All volunteers welcome.

Intention is to scope out the action plan in more detail using the process overview we publish in H&V. I expect this will mean concentrating on grant applications and furthering the consultation phase, especially how we can involve those parts of our community who were under-represented at the December meeting.