Parish Plan Steering Group Meeting

Wednesday 18 February 20004

Apologies

Fiona Gould (chair)                    Mary Jo Darrah                          Nona Harrison

Mike Johnson                             Jenny Jolliffe                                 Paula Vize

David Wright                                 Alix Bremridge                           Andrea Hulme

Jeremy Barber                           Cheryl Dowler                             Gloria Goodliffe   

                                                                                                   Christine Beresford

                           

1. Actions from last meeting 4 Dec 03:

•  Action: Fiona to check with Christine Beresford that written thanks for consultation has been sent to the School.

•  Jeremy Barber confirmed that RATS membership has been taken out for 2004 and 2005.

•  Fixing method for display board verified by Cheryl Dowler.

•  It was agreed that equipment purchased and donated will be sufficient for our consultations.

•  Action : Fiona   Use of a Conference Room at Beech Hurst - check with Jim Neal.

•  Mechanics of Questionnaire – report circulated to meeting (see Item 5. below).

•  Fiona Gould confirmed notes passed to Mary Jo Darrah.

 

2. Treasurer's Report:

Jeremy circulated Accounts, and confirmed that Parish Plan finances are satisfactory.

Approx £1600 was spent on this round of Consultations to date, with approx. £55 of non perishable items held in stock, along with stationery items and equipment.

Parish Council has budgeted for the whole amount that Parish Plan requested for next year.

Action: Jeremy   Request funds for next year from Countryside Agency.

 

3. Brief discussion on focus groups:

All members provided overviews of groups they had facilitated/ observed/ attended, with written input received from Christine.

 

4. What Next?

Actions:

• Discussion group leaders to circulate both summary notes and raw data from their discussions to the whole Parish Plan team (hard copy to Nona).   Fiona Gould will hold one full set of documents.

• All: Steering Group members to be ready at next meeting to discuss their conclusions.
• Also to suggest topics for work groups to tackle and items which could be implemented speedily, in tandem with consultations being concluded.
• Fiona to check with Catherine Sweet re notes arising from Old and New Villagers' focus group.

Executive summaries will be published on the website shortly. We will discuss how to handle the full notes at our next meeting.

 

Liaison with the School and Playgroup Project.

The Chairman of the School & Playgroup steering group has invited a further member of the Parish plan group to attend the Steering Group meetings as an observer.

We have suggested that the School Steering Group and the Parish Plan group could usefully co-operate on a number of issues – specifically regarding the future management and use of the School & Community Hall and transport/traffic management. This will involve members of the school steering group being on any relevant Parish Plan working groups. It will also involve utilising the school's developing Transport Plan as an input to our discussions.

Action:

A sub-group of Jeremy, David, Mary Jo and Fiona will:

• Summarise relevant consultation results and provide specific input to the School project architect
• prepare a consensus view resulting from the Parish Plan group's consultations, to provide constructive input to the Community Project – to cover broader issues including thoughts for the future management of the facilities.

Meeting arranged for 29 February at 16:00 at Queen Anne Cottage.

Representatives of the sub-group will meet with the Community Project architect on Tuesday 2 nd March.

 

5. Mechanics of Questionnaire:

Action:Fiona   There was insufficient time to discuss this topic but it should be an Agenda item at next meeting.   A report prepared by Paula, Christine, & Cheryl was circulated in hard copy.

 

6. Any Other Business:

•  Jeremy Barber advised that the Test Valley Borough Plan has provided to Parish Council a document on ‘Policy of meeting Economic Needs in Rural Areas', and asked if the Steering Group would like to respond to it.   It was agreed that that a response should be given as Parish Plan representations were previously responded to favourably.

Action:   Jeremy/ Mike/ David will meet on 4/3/4 to draft a response letter.

 

•  Action: Jeremy The School & Playgroup Project steering committee has invited a Parish Plan observer to attend the next meeting.   It was suggested that Gloria Goodliffe may wish to represent the Parish Plan committee.

 

•  Hill and Valley – a short article thanking participants for their input in the discussion groups, and an invitation to others to send their input to Fiona, to be drafted by Cheryl and sent to Mary Jo by 19 Feb.

 

7. Date of next meeting:

The next Steering Group meeting will be held on Wednesday 17 March 2004 at 8:00 p.m. at Yew Tree House.